Does the Laptop Record Uploading Files to a Cloud Drive on a Log File

Past at present, most people are pretty familiar with video call etiquette. However, one habit that trips upward even the well-nigh seasoned remote worker is remembering to upload or share the meeting recording afterwards a call has ended.

With Zoom'due south New Recording trigger—available every bit part of Zoom's integration with Zapier—y'all can automatically upload new recording files to other apps, such as YouTube or Google Drive. Nosotros'll show you how to set upwards a Zap—what we call Zapier's automated workflows—and then you lot're e'er on top of mail service-coming together tasks. Plus, we'll give you a few ideas for how to exercise even more than with this one Zap.

Zapier is an automation tool that connects your apps and moves data between them, and then you can focus on what matters virtually. Cheque out this Zapier demo to learn more than most how it works.

Prepare your apps

A heads up: You'll demand a paid Zoom account for this tutorial to piece of work. Earlier yous get started, yous'll also desire to make certain you have Zoom and Google Drive configured properly. Hither'south how:

Suit your Zoom recording settings

The New Recording trigger only works on recordings that aren't password protected. Before creating your Zap, brand sure your Zoom recording settings are right.

Log in to your account on the Zoom website. Click on Settings, located on the left-hand side. Under the Recording tab, make certain both Crave users to authenticate before viewing deject recordings and Require password to access shared cloud recordings are turned off.

A screenshot of recording settings located in Zoom.

Y'all'll likewise need to ensure that Allow cloud recording sharing is turned on.

The New Recording trigger works on cloud recordings, which are bachelor on Zoom's paid plans. Currently, this trigger volition not download password-protected meetings.

Brand sure you have a cloud recording to use equally sample data

If you've never recorded anything to the cloud with these settings in identify, start up a Zoom meeting and record. Information technology can merely be a few seconds, simply this volition aid you test and make sure your Zap works the fashion you want. When you lot cease the meeting, Zoom will automatically upload the coming together to the cloud.

Set up Google Drive

Earlier making your Zap, fix upwards the Google Bulldoze binder where yous'd like the recordings to be saved. When you get to the concluding step, this will be important.

Now you're fix to ready your Zap. We'll walk you through a couple of unlike means to do information technology.

Option ane: Go started quickly with a Zap template

We accept a template to help you get started speedily. Click the Employ this Zap push below, and you lot'll be guided through setup. Yous'll need to create a Zapier account if you lot don't already have ane.

Here'south how it works:

1. Click on the Use this Zap button.

2. Connect your Zoom and Google Drive accounts.

3. Select the Google Drive location you'd like your recordings to appear.

4. Decide how y'all want Zoom recording to appear in Google Drive by mapping fields from Zoom into Google Drive.

5. Decide whether you desire Zapier to convert your Zoom recording into an editable certificate.

6. Test your workflow and turn it on.

Pick two: Create your ain Zap

If yous'd similar more control over data in your Zap or would like to upload Zoom recordings to another cloud storage app, y'all can click here to create a new Zap from scratch.

Nosotros'll walk through these steps in detail for Google Drive, but well-nigh of the steps in this tutorial will nevertheless apply for other cloud storage apps.

The nuts:

1. Make certain your Zoom recording settings are configured properly and create a recording in advance and then you lot can easily examination your Zap.

2. Create the folder in Google Bulldoze where you lot plan to upload your videos.

3. Sign into Zapier and click Create Zap.

4. Sign in to Zoom when prompted and test to pull in recent meeting recordings from your account.

5. Sign in to Google Drive and allow Zapier admission permissions.

6. Customize where and how you'd like your recording file to show up in Google Drive.

7. Test your Zap and plow it on.

Fix up the Zoom trigger step

Once you've checked your Zoom recording settings and created a Google Drive folder for your recordings, log into Zapier and click Create Zap.

In the Zap editor, select Zoom as the trigger app and New Recording as the trigger issue. A trigger is the event that will start your Zap.

Click Go on. You'll then be prompted to sign in to your Zoom account with your username if yous haven't connected it before.

For each app yous connect, Zapier will enquire for a full general set of permissions which allows you to be flexible with your Zaps. The only actions Zapier takes on your app accounts are those a given Zap needs to accomplish what you've prepare.

Once you've continued your account, click Proceed.

Select which meeting type you lot want to trigger a new recording. If you're unsure which i you should employ, learn more about the differences between Zoom meetings and webinars.

So Click Continue.

Next, yous'll be prompted to test your information. Click Test trigger. Zapier will endeavor to find a recent new recording in your Zoom account. We'll be using this as sample information to customize your workflow.

If Zapier can't find a new recording, create a new one in your Zoom account and test your trigger once again. Though you have the selection to skip the test, working with existent data in your account is the best way to ensure your recording uploads correctly.

Once the examination is successful, click Continue, and you'll move on to connecting your Google Drive account.

A screenshot of sample Zoom data pulled into the Zap Editor.

Gear up your Google Bulldoze activeness stride

Now it'south time to set up your action—the event your Zap performs after it'due south triggered. You lot'll be prompted to cull your app (Google Drive for this example) and your action event (Upload File). Click Keep.

Next, y'all'll sign into your Google Drive account with your email and password if you lot haven't connected it before. Click Allow to requite Zapier permission to access your Drive.

You can now customize which folder yous want to upload new recordings, what file yous want Zapier to upload, and what you desire your file to be called.

Select the Drive and Folder where you want Zapier to upload your new Zoom recordings.

Next, you lot'll need to populate The File field—the Zap won't work if y'all don't. Click in the Type or insert field under File to pull upward a dropdown carte du jour of data options to cull from. Click Evidence All Options and scroll downward to select Video Files Download URL.

A screenshot of data options located under the File field in Google Bulldoze.

Nether the Catechumen To Document? field, click on Choose value and select Fake. If you were to select True, it would tell Google Drive that this file should be an editable certificate. Since you're uploading a video, this isn't what y'all demand.

By default, Zapier will use the same name and extension as your Zoom recording for the File name field. If you want a little more specificity, yous tin can utilise existing information options in Zoom, such every bit Get-go Time or Topic. To map a field, click in the field and select the available data that is listed in the dropdown menu that you desire to use equally your file proper name.

You tin also enter in your ain text, which will stay the same every fourth dimension your Zap runs. Yet, you lot'll even so want to map unique identifiers—like the engagement—from Zoom then you can tell your videos autonomously.

Customize everything until you're satisfied, and so click Continue.

You'll and so be asked to test your Zap, which should upload a new recording to your specified Google Drive and binder. It may accept a few minutes for the video to process, depending on the size of your recording.

If something doesn't wait right, feel costless to go back and make any changes. Once you're happy with everything, turn on your Zap by clicking the slider at the lesser of the Zap Editor.

At present, whenever you finish recording a Zoom meeting, the recording volition automatically upload to Google Drive.

Caput to our Zoom integrations page to see what else you can exercise, or create your ain Zap.

Level upwardly your Zap

Uploading Zoom recordings to Google Drive is just the beginning! Here are some ways y'all tin can level up this Zap and so it can exercise even more for y'all:

Upload new Zoom recordings to Google Drive and ship Gmail notifications

Want to let Zoom attendees know the recording has been uploaded to Google Drive and is ready for them to review? All you accept to exercise is add another action step to your Zap. In one case the file is uploaded to Google Drive, the Zap will ship an email from your Gmail account with the Google Drive link—then all your stakeholders stay up-to-engagement.

Note: This workflow requires a multi-pace Zap, which are available on a paid plan or during a free trial.

Add Zoom recording info to a Guru menu automatically

Tired of getting nudged by co-workers that you're not uploading your Zoom recording fast plenty to Guru? Yael McCue, a Product Manager at Guru, shares a step-by-footstep guide on the Zapier Community. This advanced Zap uses Code by Zapier—a congenital-in Zapier tool—to connect with Guru'southward API.

This piece was originally published on September 22, 2020. Information technology was essentially updated in December 2021.

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Source: https://zapier.com/blog/upload-zoom-recordings-google-drive/

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